Automation

Document Automation

Document automation encompasses AI-powered capture, classification, data extraction, and processing of business documents — invoices, contracts, delivery notes, forms. Modern systems use OCR, NLP, and Large Language Models to automatically process even complex, unstructured documents and feed them into digital workflows.

Why does this matter?

Mid-sized businesses manually process hundreds of documents daily: typing invoices, transferring contract data, checking delivery notes. Document automation reduces this manual work by 80-95% and lowers error rates below 1%. Payback typically occurs within 4-8 months.

How IJONIS uses this

We implement AI-based document processing with LLMs for intelligent extraction and validation. Our pipeline: document intake via email or scan, automatic classification, data extraction with GPT-4 or Claude, validation against master data, and posting in your ERP — all fully automatic.

Frequently Asked Questions

Can document automation process handwritten text?

Yes, modern OCR systems combined with AI recognize handwriting with high accuracy. For poorly legible handwriting, recognition rates decrease, which is why we implement automatic escalation to human reviewers for such cases.

Which document types can be automated?

Virtually all business-relevant documents: incoming invoices, purchase orders, contracts, delivery notes, customs papers, forms, and correspondence. Automation pays off fastest for high-volume documents with recurring structures like invoices and purchase orders.

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