Agenda for an AI adoption workshopHalf-day and full-day, hour by hour.
A complete, field-tested agenda for a corporate AI adoption workshop. Free to use as a template for your own planning, or as the basis when we run the workshop for your team. In English and German, on-site or remote.
Back to AI workshopsMost AI workshops fail not on content but on transfer: lots of theory, little application, and a certificate instead of a working workflow at the end. This agenda is built differently. It is 100% hands-on, works with real tasks from participants’ daily work, and ends with a concrete 30-day plan.
The structure follows five building blocks: establish fundamentals, demonstrate live, practice by role, clarify governance and data protection, and agree on a measurable action plan. Both formats, half-day and full-day, share the same backbone. The full-day format deepens the role-specific exercises and creates more time for your own use cases.
Half-day workshop
4–5 hoursAn ideal entry point for teams with an initial AI routine who want a shared standard and quick wins.
- 09:00 – 09:30
Where you stand & goals
A short stocktake: which tools does the team already use, where does it get stuck, what should be different after the workshop? We tune the agenda to the stated challenges live.
- 09:30 – 10:30
Fundamentals & understanding data boundaries
How language models actually work, what tools like Microsoft Copilot or ChatGPT Enterprise see of your data, and what is deliberately excluded. Builds trust and safe usage.
- 10:30 – 11:30
Live demos: AI on real tasks
Shown, not explained: summarizing documents, drafting emails, creating meeting recaps, researching across documents, using real examples from your daily work.
- 11:30 – 12:30
Hands-on: build your own prompts
Participants solve their own tasks on their laptops. Together we develop reusable prompts and reference files, people, and sources deliberately.
- 12:30 – 13:00
Tool decision guide & 30-day plan
Which tool when? The shared team standard plus a concrete action plan for the next 30 days so what was learned sticks in daily routines.
Full-day workshop
approx. 7–8 hoursFor teams that need role-specific depth, longer hands-on phases, and governance clarity.
- 09:00 – 09:30
Where you stand & goals
A stocktake of tools in use, challenges, and goals. The agenda is tuned live to the reality of the team.
- 09:30 – 10:45
Fundamentals, data boundaries & security
How models work, what tools see of your data, permission-bound access, sensitivity labels, and data protection. The basis for working safely.
- 11:00 – 12:15
Live demos across the tool landscape
Chat and office tools working together: summarize, analyze, draft, meeting recaps, cross-document synthesis, each on real tasks.
- 12:15 – 13:00
Lunch break
A shared break with room for informal exchange.
- 13:00 – 14:30
Role-specific hands-on labs
Sales, marketing, HR, or leadership work in parallel on their own use cases. Each group develops ready-to-use prompts and workflows for their area.
- 14:45 – 15:45
Governance, data protection & the EU AI Act
Verify outputs, spot hallucinations, protect sensitive data, define approval processes. Plus: what the AI literacy obligation under Article 4 of the EU AI Act means for your team.
- 15:45 – 16:45
Tool standard & shared ground rules
The team-wide decision guide: which tool when, and when none. The result is a one-pager of shared ground rules.
- 16:45 – 17:30
30-day action plan & next steps
Measurable goals for the next 30 days, ownership, and an optional check-in after four weeks to secure the transfer.
Role-specific depth
A workshop that runs the same way for everyone helps no one properly. The hands-on phases can be tailored to the roles in the room. Here are the most common focuses:
Sales
Pipeline generation, personalised outreach drafts, proposal creation, faster research on accounts and contacts.
Marketing
Content drafts, landing-page copy, image and campaign ideas, repurposing existing content across channels.
HR & Operations
Job postings, candidate screening, process documentation, meeting recaps, and task tracking.
Leadership
A realistic read instead of hype: where the biggest opportunity lies, which risks matter, and how to measure success.
After the workshop: from knowledge to a system
A workshop builds competency and a shared standard. The next step is often the question: what do we actually build now? Recurring tasks can not only be prompted better but turned into connected automations within a shared operating layer that knows how your company works.
That is our actual business: we build that operating layer of automations and AI agents connected to a shared company brain. The workshop is the entry point; the system is the goal.
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