Automation

Email Automation

Email automation is the AI-powered processing of incoming and outgoing business emails — from automatic classification and routing through data extraction to generating context-aware responses. Modern systems use NLP and LLMs to understand content and trigger corresponding actions in downstream systems.

Why does this matter?

Email remains the most-used business channel for mid-sized companies. Sales inquiries, orders, complaints — everything arrives via email. Email automation ensures every message is classified within seconds, routed to the right person, and relevant data captured in your systems.

How IJONIS uses this

We develop AI-based email pipelines that analyze incoming messages via LLM, detect intent and urgency, and automatically trigger actions: create CRM entries, assign tasks, generate response drafts. For outgoing emails, we automate follow-ups, reminders, and personalized customer outreach.

Frequently Asked Questions

Can AI also answer complex customer inquiries via email?
Yes, with limitations. Standard inquiries (status, pricing, product info) are answered autonomously with high quality. Complex or sensitive inquiries are prepared as drafts and submitted to an employee for final approval — maintaining high quality.
How does email automation prevent important messages from being overlooked?
Through AI-powered priority detection: urgent inquiries, VIP customers, and time-critical topics are automatically escalated. Every incoming email receives a classification and priority. Unprocessed emails beyond a defined age trigger automatic reminders.

Want to learn more?

Find out how we apply this technology for your business.